Archived Data from prior periods is available in the FYI Archive.

This afternoon at 5 PM the first part of old-year/new-year processing will take place. This will require that during the time the job is running - no transactions are updated into the database. With the assistance of the DBAs we have devised a process which will enable all finance users to continue inquiry access to the Banner production instance but will restrict update access during the time the year-end jobs are running.

Tonight - finance users will have update ability restricted between 5 PM and approximately 9 PM. The general ledger roll will be completed during this time which will provide access to year-end balance sheet balances as well as new year beginning balances. As soon as the job completes successfully - update access will be returned to the users. The system will then be available for query and data-entry from that point forward until the systems are taken down for backup.

Tomorrow night, Tuesday July 1st, will function very similarly. Finance users will have their ability to update finance activity restricted at 5 PM. Query will continued to be supported until year end processes have completed.

On Tuesday night, the encumbrance roll process will take place. As soon as the job completes successfully.

Wednesday evening, July 2nd, the budget roll process will take place. This will require user access be restricted for approximately one to two hours beginning at 3 PM. Again, query access will continue to be supported but update access will be restricted. The earlier time is required due to the volume of date required to post the activity generated by the budget roll. In test runs, this took between 5 to 7 hours to complete.

None of this activity should impact those users who are authorized HR users. If you are an HR and Finance user, only your ability to enter and update activity in Finance should be impacted.

This is our first year with both HR and Finance in the same instance. I am certain we will get this more streamlined over time - so bear with us.

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Below is the schedule that covers the timing of year end events coming up in the next few weeks. The schedule has been slightly altered to accommodate the HR processes and some other issues surrounding the problem documents from last year's roll.

Saturday, June 21st (tomorrow)

  • All new year budgets to be seeded into FY2004 ledgers.
    • This includes all the phases, BUDDEV, LABOR and FRINGE
    • BUDDEV will seed with a rule code of BD01
    • LABOR and FRINGE will seed with a rule code BDH1
  • Original encumbrances for new year salary and fringe will be posted to FY2004
  • All zero dollar POB documents will be closed (this means the entire document has no money left to expend)

Tuesday, June 24th

  • Labor 26 payroll will be posted to Banner Finance

Monday, June 30th

  • Begin closing all Unrestricted POs which are;
    • Less than $300
    • Standing orders
    • Service provider agreements
    • As a general reminder - any invoices against these documents will have to be processed as direct pays
  • All Banner Finance users will be restricted from accessing finance forms as of 5 PM
  • General ledger roll will occur after 5 PM
  • This has no impact on any user, who is properly authorized, from performing necessary functions in Banner HR

Tuesday, July 1st

  • Banner will be available to finance users at it's normal time
  • Finish closing all Unrestricted POs which are;
    • Less than $300
    • Standing orders
    • Service provider agreements
    • As a general reminder - any invoices against these documents will have to be processed as direct pays
  • All Banner Finance users will be restricted from accessing finance forms as of 5 PM
  • General ledger roll will occur after 5 PM
  • This has no impact on any user, who is properly authorized, from performing necessary functions in Banner HR

Thursday, July 3rd

  • Banner will be available to finance users at it's normal time
  • A final budget adjustment to correct budget dollar's listed as committed will be processed to align the BDST and the FRIGITD forms
  • Special run of the grant rebuild job will be scheduled for the weekend to make certain all adjustments and roll activity are synchronized.

The first pay run from Banner HR will be processed to Banner Finance before users return on Monday, July 7th. The exact time will depend upon the processing time all other items require.

One additional item of interest; all the documents created by last year's roll will be corrected by the time the rolls are completed. All the budget amounts that rolled in a committed mode last year, and are eligible to roll this year - will also be adjusted by the time the rolls are complete. More details will be made available as the processes complete, but the entire FAST staff has worked many hours over the past few weeks with and without SCT's assistance to test and re-test methods to make these things function properly going forward.

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As reported last week - the large encumbrance amounts reported by several users were successfully reversed very late Friday afternoon. This means that your MR reports should be free of any budgetary impact relating to these entries and any transactions on FOAPALS with less than fund-org-acct controls in place are no longer related to this activity.

Thanks for your patience.

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Last Modified: 6/21/2012 12:25 PM
Last Published: