Archived Data from prior periods is available in the FYI Archive.

PCard activity for the past week or so has not been processing on a timely basis.

The transactions have been received from the bank; however, there was an internal issue that prevented the processes from completing and placing the activity in the FAAINVT form for your review.

The issue has been corrected and the back-log of transactions have been processed into Banner this afternoon. Users should be seeing the data online today as each feed completes.

User will received notifications of transactions activity as Managers/Card-holders for all the activity processed today - in the normal email notification sent overnight.

We apologize for any inconfenience this may have caused you, and ff you have any questions or concerns, please send email to Banner Finance.

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January will be opened for processing beginning on Thursday, December 18th. Any activity begun at this time which will most likely not get approved and updated prior to the holiday break should be processed with a January date to minimize the necessity of denying and reprocessing the activity in January.

IV Feeds - All feeds must be received no later than close of business on Friday, December 19 to assure posting before the holiday break.

CR Feeds - All CR feeds received by the close of business on Tuesday, December 23 to assure posting before the holiday break.

PCard Activity - PCard activity will also not be processed during the break. Transactions will continue to be transmitted from the bank as usual and will be fed to Banner Finance in January upon our return. When fed, this will allow users the opportunity to alter accounting as necessary for all new transactions. PCard activity from before the break will all be swept on Wednesday, December 31 as part of December month-end.

A/P Checks Select Thru Check Date Last Date for Entry
Check Run - Dec 16, 2003 January 3, 2004 December 16, 2003 December 15, 2003
Check Run - Dec 22, 2003 January 10, 2004 December 22, 2003 December 21, 2003
Check Run - Jan 5, 2004 January 10, 2004 January 5, 2004 January 4, 2004

 

               Payroll
 Processed in HR Posted to Finance
B1-26 December 17, 2003 December 18, 2003
B2-26 December 18, 2003 December 19, 2003
B1-01 December 19, 2003 December 22, 2003 with January 2, 2004 trans date

 

CLL/UNH Student Rebate Checks Check Date Available to Students
SIS Prod - December 19, 2003 December 23, 2003 December 23, 2003
SIS - January 2, 2004 January 6, 2004 January 6, 2004

 

PSU Student Rebate Checks Check Date  Available to Students
PSU Prod - December 17, 2003 December 18, 2003 December 19, 2003
PSU Prod - December 23, 2003 January 5, 2004 January 6, 2004
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The following information should help you to plan service delivery from USNH Financial Services during the holiday break (Wednesday, December 24 at 12:00 Noon through Monday, January 5 at 8:00 AM):

Office Hours

All USNH Financial Services offices on the Durham campus (including USNH/UNH Payroll, Accounts Payable, Purchasing, FAST, Tax, and Accounting Services) will be closed from 12:00 Noon on Wednesday, December 24 through 8:00 AM on Monday, January 5.

In case of emergency during this time, the following may be called at home during the holiday season: Ken Cody (740-9757); Donnie Smith (Accounts Payable) 335-2330; Stephanie Behan (Payroll and Accounts Payable) 749-2294; Carol Mitchell (Accounting Services) 603-664-5867; Alice Samuel (FAST) 603-512-7669; and Denise Smith (Purchasing) 868-1233.

Banner Finance

Banner Finance will be available during normal hours over the holiday break; however, there will be no database or programming support available. Should a problem occur with the production database, this will likely not be addressed until normal business begins again on Monday, January 5.

Month end will occur during the break, on Wednesday, December 31. Any transactions not fully approved and posted by that date, will have to be disapproved and re-completed with a January date upon your return. To facilitate data processing, January 2004 will be opened early, on Thursday, December 18, 2003. If you are entering a document that will not be fully approved before you leave for break, you may enter the document with a January 2004 date. Remember, if this document is approved before break – it will appear as part of January activity – not December.

No feeds, including PCard feeds, will be processed during the break. All campus feeds will have deadlines posted to Banner Finance FYI for their cut-off times. See the Financial and Administrative Systems Team (FAST) section below for additional information related to PCard and payroll feed processing.

Other Import Provisions

USNH/UNH Payroll -

Salary 2003- B1-26 is a normal salary payroll. The pay period ends Friday, December 19 and processing will occur between Monday, December 15 and Wednesday, December 17. Checks will be dated and distributed to employees for payment on Friday, December 19. Direct Deposit will be processed for payment to employees on Friday, December 19.

All data for Salary 2004-B1-01 is due to Payroll by Wednesday, December 17. EPAFS must be entered and approved prior to Wednesday, December 17 at 8:00 AM. Checks and direct deposits will be dated Friday, January 2 – the normal payment date. All campuses except for CLL are closed on this date. Each campus will designate and communicate a distribution method and/or provide a location/time that checks can be picked up by employees. Any check that is normally mailed via U.S. Mail will be distributed as normal on Friday, January 2. Any checks not picked up or mailed on Friday, January 2 will be distributed through normal distribution channels on Monday, January 5.

Reminder: It's never too late to sign up for direct deposit! Do it now so you can be assured of timely payment, even during holidays or snowstorms. Please remind your colleagues!!!

USNH/UNH Accounts Payable & Travel -

There will be no cash payouts available to employees for departmental business or reimbursements from 12:00 Noon Wednesday, December 24 through 8:00 AM Monday, January 5, 2004. Travel advances and travel expense vouchers received in good order by noon on Friday, December 19 will be processed and paid on checks distributed on Tuesday, December 23. Advances and TEVs received after 12:00 Noon on Friday, December 19 will be processed and paid on checks dated Monday, January 5, 2004.

The AP check run on Monday, December 15 will capture all items approved to be paid through Saturday, January 3, 2004. The AP check run of Monday, December 22 will capture all invoices approved with a pay date of Friday, January 9 or earlier. These checks will be sent to KSC and PSU via U.S. Express mail, and mailed to all others the afternoon of Monday, December 22. The AP check runs of Monday, December 15 and Monday, December 22 will be included as part of the 2003 reporting year related to IRS 1099Misc Forms and Banner Finance.

The next normal AP check run will be on Monday, January 5 2004.

USNH/UNH Purchasing -

Banner requisitions, which are completed and approved in Banner by 8:00 AM on Wednesday, December 24, will be converted to Banner purchase orders, unless a Purchasing Agent requires additional information. Purchase orders will be printed and distributed to vendors by close of business on Wednesday, December 24. Requests for creation of vendor codes must be received by Noon on Tuesday, December 23 in order to be processed before the holiday break.

There are no restrictions or changes in business practices during the holidays with regard to PCards. Should you have a need to increase spending limits on individual PCards please contact your campus purchasing office, preferably prior to the holiday break.

USNH/UNH Accounting Services -

All fully approved JV, IV and CR documents submitted in good order by 12:00 Noon on Tuesday, December 23 will be updated in Banner in time for inclusion in the December month-end reports.

USNH/UNH Financial and Administrative Systems Team (FAST) -

If there are questions or concerns on feeds or other Banner Finance issues, please send mail to .

No feeds will be processed during the break. Detailed schedules of cut-off dates for feeds will be posted to the Banner Finance FYI web page.

PCard activity will also not be processed during the break. Transactions will continue to be transmitted from the bank as usual and will be fed to Banner Finance in January upon our return. When fed, this will allow users the opportunity to alter accounting as necessary for all new transactions. PCard activity from before the break will all be swept on Monday, January 5. Due to the timing of sweep dates and scheduled pay dates, all activity that has not yet been posted to Banner Finance as of close of business on Wednesday, December 24, will be processed to Banner on Monday, January 5, as January activity, thereby allowing users to make changes to the accounting for this activity as needed.

Payroll transactions for 2003 - B1-26 and 2003 - B2-26 will be posted to Banner Finance prior to the holiday break and will be included in December month-end activity. Payroll transactions for 2004 - B1-01 will be posted to Banner Finance on Monday, January 5 and will be part of January month end activity.

Everyone at USNH Financial Services wishes you, your colleagues and your families a wonderful and relaxing Holiday season.

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Last Modified: 6/21/2012 12:25 PM
Last Published: