Archived Data from prior periods is available in the FYI Archive.

Hopefully you have all seen that the backlog of PCard transactions has been recovered. The transmission problem the bank was having appears to be corrected and the last file that was missing was processed this morning. Additionally, the file from yesterday was also received and processed this morning.

Purchasing, IT and FAST will keep a close eye on this activity to make certain the communication issue the bank was having does not reoccur. Additionally, we have begun discussions with the bank to streamline the transfer process in the future.

Thank you for your patience. If you have any questions or concerns please contact Banner.Finance.Production@unh.edu.

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Due to our Bank's transmission problems, there have been no PCard transactions fed to Banner since January 20th.

The Bank is aware of the problem as are staff at USNH. All are actively working on a resolution and the data will be fed as soon as we have the information. The delay in receiving the files from the Bank, will not impact the amount of time you will have to edit your transactions.

As more information is available, FYI's will be sent to update you all.

We apologize for any inconvenience this may have caused you, and if you have any questions or concerns please send email to Banner.Finance.Production@unh.edu.

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A new issue with the calculation of fringe benefits has been uncovered. There are only 11 FOAPALs, all of which are listed below, that are impacted. All transactions have been searched within the database for any that meet the criteria of this particular issue and these are the only lines that qualify. This only impacts these lines, but we felt the information would benefit the larger audience for future activity, until this issue is fully resolved.

This issue arises only under a certain set of circumstances.

  • The fund is new since Sept 1st. That is, the first effective dated record is dated 9/1/2003 or later.
  • The fund has incurred charges as a result of a redistribution (DCN) of pay activity from a pay run completed prior to 9/1/2003

For example;

  • Fund XYZ, a P1 fund, incurs charges during pay runs B1 14, 15, and 16 of $1,000 each pay run on full benefits eligible personnel
  • Fund ABC is created on 9/15/2003 - this is the first occurrence of this fund and it's effective date is 9/15/2003
  • A redistribution (DCN) is processed to move the charges from Fund XYZ for pay runs B1 15 and 16 to the new Fund ABC on 10/20/2003.
  • The charges and the related fringe are reduced by $2,000 and $810, respectively, from Fund XYZ
  • The charges are increased by $2,000 in Fund ABC, but no fringe is charged.

The reason for this is the effective date of the original transaction being redistributed is prior to 9/1/2003 in HR tables. When the system calculates the fringe benefits it attempts to match the new Fund against the fringe rate tables for the rates that were in effect as of the effective date of the record being redistributed. In the example above, the effective date for the data being redistributed is prior to 9/1/2003, so the system looks for a match for the new fund in the group of fringe rate records in effect between 7/1/2003 and 9/1/2003 (this is the date of the rate change incurred earlier this year). The new fund did not exist until 9/15/2003 in finance, so it is not included in the set of fringe rate records during that time. Having not found any match - the system does not calculate any fringe benefits.

We are reviewing options available to address the existing transactions not calculated correctly as well as alter processes so that this does not occur in the future. We have not made adjustments to finance as we are not certain that once corrected in the tables, the processes may book the fringe charges, which would leave these FOAPALs double booked rather than not booked at all. The issue has only recently been identified therefore discussions are in their early stages. Hopefully this well not be a large fix, so we can get this corrected as soon as possible.

These are the 11 FOAPALs impacted by this new issue. The last column are the fringe dollars that were not calculated or booked for these transactions. The salary dollars are for display purposes only - they are correctly recorded in each case - only the related fringe is incorrect.

fund orgn acct prog Total Salary Missing Fringe
110093 UZCXSO 615F10 020 5,704.86 2,310.47
111766 UZOPJC 615F10 020 7,407.80 3,000.16
111767 UDMSJC 611F60 020 861.53 348.92
13F019 UZCXFR 617F10 020 1,465.19 593.40
13G056 UZCXFR 615F10 020 16,607.56 6,726.06
13G056 UZCXFR 617F10 020 1,504.33 609.25
143153 UZSPCS 611PSR 020 16,399.97 1,377.60
14N328 UDPHFH 611PSR 020 7,543.83 633.68
14N328 UDPHFH 61CPHX 020 879.75 73.90
14N333 UFFSKB 615F10 020 1,160.30 469.92
73E021 CADMOP 61CPEX 020 1,500.00 126.00

If you have any questions or concerns, please send email to Banner Finance.

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The evening of January 21st, HR will be running some processes to prepare for the up-coming increase process for the AAUP faculty. This process will be updating NBAJOBS records. Because these updates will be occurring starting at about 5 PM, it is important that users not be accessing this form while the process is running. It is expected the job will begin at about 5 PM and will be completed later the same evening.

To assist in this effort we are asking all users not access the NBAJOBS form beginning at 5 PM on the 21st. Access will return to normal the following morning.

Thanks in advance for your cooperation. If you have any questions or concerns, please contact your campus HR office.

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On Sunday morning, January 18, between 7 AM and 9 AM there may be some interruption in access to Banner. IT folks are performing some systems upgrades which might result in closing off user logins to the Banner systems. Should this occur, the interruption is temporary and all access should be restored by 9 AM.

If you have any questions or concerns, contact your campus help desk or email Banner Finance.

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ATTENTION ALL CAMPUSES - FYI: MILEAGE RATE CHANGES EFFECTIVE 1/1/2004

Effective 1/1/2004, the standard IRS and USNH mileage reimbursement rate for the use of personal vehicles on USNH business has increased to 37 ½ cents a mile. The rate for 2003 was 36 cents a mile.

The standard mileage rate for use in computing deductible moving expenses as of 1/1/2004 is 14 cents a mile. The rate for 2003 was 12 cents a mile.

The USNH Travel Reimbursement Form has been updated to reflect the increase in the mileage rate for employee business use of their autos.

If you have any questions or concerns, please contact Carol Sendak.

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After further review of the PCard situation from Monday, we realized that the source of the confusion was the daily PCard notifications. Due to the holiday, the process was basically turned off, however, it was turned off a day prematurely. This resulted in notifications of transactions processed into Banner on 12/23/2003 being sent on 1/5/2004, you should have received these notices on the 24th.

Because the month-end sweep process occurred on 12/31, there was no opportunity to adjust these transaction before they swept unless you happened to be in the system looking for transactions. We apologize for any inconvenience this may have caused and will make every effort to prevent this from occurring next year.

Any transaction that you received a notice of yesterday (Jan 5, 2004), has already been posted as an invoice. Therefore, if the accounting or distribution is incorrect, you will have to process a JZRO to correct it. If you have any questions or concerns, please contact Banner Finance.

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Important Notice

USNH/UNH Purchasing & Contract Services will be closed Friday, January 9th. Staff members from all Purchasing Offices (USNH/UNH, KSC and PSU) will be attending an off-campus, all day meeting.

All requisitions that have been approved by 3:00 on Thursday, January 8th will be converted to POs, printed and faxed/mailed to vendors. Also, please submit your requests for vendor code creations to us as soon as possible. All requests received, provided there's no need for clarification or questions, will be processed through close of business on Thursday. We ask that you please plan accordingly.

We hope this doesn't cause any problems for you. If you feel that you have a situation that requires special attention, please contact us. Thank you for your support.

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There have been a number of queries to campus purchasing office regarding the processing of PCard activity over the break and today.

Please note that any PCard activity that was in process prior to the holiday break (12/23 and prior) had a default sweep date of 12/30 or before. If the account manager or the business manager did not alter the sweep date, this activity was swept on Wednesday, December 31 as part of December month-end.

This issue was discussed as part of the Holiday Break Messages (see items - PCard Processing Over the Past Week and Holiday Break Schedule) to all prior to the break. However, it may not have been clear to all this was going to occur as there appears to be some confusion. My apologies for any confusion these messages may have caused.

If you didn't have any opportunity to adjust those transactions prior to break, then you can adjust the FOAPAL distributions via a JZRO document.

If you have any questions or concerns please contact Banner Finance.

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Last Modified: 6/26/2012 6:58 PM
Last Published: