13th month was closed last night following the successful completion of the Grant/Plant budget roll.

Please note that some of the Grant/Plant budget roll was posted after the MR snap was performed.

The final FY08 payroll (B2-14) was processed on July 15th before the MR snap, so that data is now available for reporting.

Reminder: 13th month closes tonight. Banner Finance/HR will be coming down at 5 PM to facilitate year-end processing.

The dates each month of FY 2009 will be opened have been posted.

Forms and instructions to enable direct deposit of employees' payroll and reibursements have been updated.

Instructions and forms:

• Net Pay and reimbursements
• Fixed Amount for payroll only

Forms Only:

• Net Pay and reimbursements
• Fixed Amount for payroll only

This policy has been removed to be re-written.  The link below is no longer valid.

This policy had been available for comment in draft form and is now finalized and online. This Policy is effective July 1st, 2008 for all activity beginning with FY 2009. Please review the policy online at Procedure 8-005. /pol_proc/chapter_08/pro08_005.aspx.

If you have any questions or comments please contact USNH Financial Services at Tax.Issues@usnh.edu.

Two new items are being added to the Commercial Air Travel section (Procedure 07-005) of the USNH Travel Policy to address questions that are routinely asked about the reimbursement of fees charged by the airlines and the in-flight cost of food service (or not).

USNH will reimburse travelers for common fees charged by the airlines to book the flight and/or to check baggage (see new # 9.).

USNH will not reimburse travelers for any fees associated with the purchase of food during a flight as these amounts are part of the employee meal per diem allowance (see new # 10.).

Please contact the USNH Accounts Payable Office at 862-1474 if you have questions.

The general ledger and encumbrances were rolled on Monday, June 30 and should also appear in the MR data from last night's refresh. All balance sheet and fund balances have been brought forward into FY 2009 and dual year processing is in effect.

Please see the Old Year/New Year document for appropriate processing of activity. Reminder that FY 2008 Personnel related encumbrances will closed Wednesday, July 2.

All old year activity should be processed into the system by Friday, July 11. Thirteenth month will be closed on Wednesday, July 16 at which time the grant budgets will be rolled into FY 2009. If you have any questions regarding Old Year/New Year processing, please see the Old Year/New Year document or see the "For Assistance" section on page 5 of that documentfor the appropriate contact person(s) at each of the campuses.

Thanks and have a great New Year!

Due to the volume of jobs that must be completed to close out 13th month, we are going to slightly modify the schedule for July 15th. The changes to the schedule are noted below.

If you have any questions, please contact your campus representatives as noted on page 5 of the Old Year/New Year document or email to Banner.Finance.Production.

In an effort to have the checks completed and in the mail by Thursday, July 3rd afternoon, the AP Check Run will be processed at 9:30 am.

To be included in this payment, all invoice documents to be paid must be completed and approved by 9:00 am on Thursday, July 3rd.

If you have any questions, please contact:

Jay Lamoureux
Manager of Disbursements Services
USNH
(603) 862-4512

Effective 7/1/2008 the standard IRS and USNH mileage reimbursement rate for the use of personal vehicles on USNH business has increased to 58.5 cents a mile.  This reflects an increase of eight cents per mile from the 50.5 cent rate in effect for the first six months of 2008, and according to the IRS is in recognition of the significant increase in gasoline prices.

The USNH Travel Reimbursement Form found at Travel Forms has been updated to reflect the increase in the mileage rate for employee business use of their vehicles.

If you have any questions, please contact USNH Financial Services at Tax.Issues@usnh.edu. 

New FAQ Items

• Will my reimbursement payment be combined with my payroll wage payment and be subject to withholding taxes?
• Can a reimbursement for an employee without deposit be processed the same as one with direct deposit?