Finance FYI

Some users have reported problems using the Events system yesterday and today. UNH RCC is working with Nelnet, the provider, to remedy the problem. RCC has been in contact with the vendor this morning and we will keep you posted as to the status as things change.

NOTE: This enhanced functionality is available only on orders placed going forward. Transactions that have occurred prior to this time will not be impacted by any of these changes.For example, a PO processed prior to today will have the same PO numbers that existed prior to this date - only those processed from today forward will have the new numbering.

1. Split Line accounting is now available at check out and approval edit for ‘On Account’ orders. The dollar amount of the accounting for a commodity line may be allocated to more than one FOAPAL. Select “Split” under FOAPAL boxes and follow the online directions.

2. Unimarket PO numbering in Banner
   Unimarket POs now utilize the first two letters of a buyer’s organization and the Unimarket PO number without the first number. For example:

   • Buyer’s Organization YCFS10
   • Unimarket PO number: 1010120
   • Resulting Banner PO #: YC010120

3. Unimarket requisition numbers will be captured by Banner in the Document Reference Number field of the Banner Purchase Order. This means that you will have the ability to look up a Purchase Order in Banner using the Unimarket requisition number in the Document Reference number field of FPIPOHD.

   As a reminder, orders paid by Pcard do not generate Requisitions and as a such will not reference such a number.

4. Order text captured in Banner
   All Banner Text fields are now used with information from Unimarket.

   • Unimarket Delivery Notes text is captured in Banner Purchase Order Delivery Comments
   • Unimarket Justification text is captured in Banner Purchase Order Document Text
   • Unimarket "Add Notes" text for each commodity is captured in Banner Purchase Order Item Text
   All of this information can be accessed through the FPIPURR form.

5. Commodity description captured by Banner will always be the detailed commodity description provided by the Supplier

6. eInvoicing is in Banner
   eInvoicing functionality is now possible in production. Accounts Payable & FAST will be working with individual vendors to enable receipt of "On Account" electronic invoices on a vendor by vendor basis. More information will be provided at the upcoming eProcurement User’s Group Meetings.

This is the culmination of a significant effort on behalf of our IT folks. We heard the issues raised by the pilot users and have responded to as many as we could. Thanks to all the current users for their patience. We are very excited about these enhancements and look forward to your feedback. Please plan to attend the next eProcurement User’s Group Meeting to share your feedback on the process.

Please forward any question on the above to Banner.Finance.Production@usnh.edu.

Thank you and Happy eProcuring!

To All eProcurement Buyers:

Unimarket will not be available from 1:00 PM – 5:00 PM on Monday, January 30 for maintenance. If you have any questions, then please contact your campus Purchasing department or send email to Banner.Finance.Production@unh.edu.

Effective January 3, 2012, WB Mason will be the new USNH contracted supplier of copy paper. WB Mason was selected as the result of a rigorous RFP process conducted by USNH Purchasing & Contract Services. For complete details, see the following links:

1. WB Mason USNH Paper Vendor Announcement
2. USNH Recycled Copy Paper SKU's

Due to inclement weather the Unimarket User's Group Meeting has been rescheduled to Wednesday, January 18 from 3:00 to 4:00 PM at 1 Leavitt Lane in Room 225. The GoToMeeting details have also changed:

If you are unable to attend in person, directions for attending via GoToMeeting are as follows:
https://www2.gotomeeting.com/join/298564418
Use your microphone and speakers (VoIP) - a headset is recommended.  Or, call in using your telephone.

Dial +1 (773) 897-3003
Access Code: 298-564-418
Audio PIN: Shown after joining the meeting

We will be holding our next eProcurement User Meeting this Thursday, January 12 from 3:00 to 4:00 PM at 1 Leavitt Lane in Room 225. These meetings are your opportunity to voice your opinion on what works and what does not. Meetings are held in an informal format to allow for open discussion.

Anticipated discussion items include:

1. Purchase Order numbering in Banner.
2. Reference number search in Banner.
3. Additional text on Purchase Orders.

If you are unable to attend in person, directions for attending via GoToMeeting are as follows:
https://www2.gotomeeting.com/join/136225250
Use your microphone and speakers (VoIP) - a headset is recommended.  Or, call in using your telephone.

Dial +1 (213) 493-0602
Access Code: 136-225-250
Audio PIN: Shown after joining the meeting

Please forward any questions regarding the User Meeting to Trisha Waters at trisha.waters@usnh.edu or 862-2878 or Bethany Roy at bethany.roy@usnh.edu or 862-1271.

Changes to AP and Student Check Runs for the upcoming Martin Luther King Holiday.
Note: The check and ACH schedules for the Holiday week of Martin Luther King Day will be adjusted as follows to facilitate the deliverance of payments in a timely manner. Keep in mind that the transactions and document entry schedules maybe impacted.

Week of Martin Luther King Day Jan 16th – Jan 20th , 2012

• Accounts Payable
  • Tuesday, January 17th
    1. AP ACH (moved from Monday)
    2. AP Checks (moved from Monday)
  • Thursday, January 19th
    1. AP ACH (normal)
    2. AP Checks (normal)
• Student Rebates
  • Tuesday, January 17th
    1. PSU Student ACH (pushed back from Monday)
  • Wednesday, January 18th
    1. UNH Student ACH (pushed back from Tuesday)
    2. UNH Student Checks (pushed back from Tuesday)
    3. GSC Student Checks (pushed back from Tuesday)
    4. PSU Student ACH (normal)
  • Thursday, January 19th
    1. PSU Student Checks (normal)
    2. PSU Student ACH (normal)
    3. UNH Student ACH (normal)

If you have any questions or concerns please contact USNH Accounts Payable at 862-1474 or via email at accounts.payable@usnh.edu.