Archived data from prior periods is available in the FYI Archive.

Highlights


Details

  • Improvements in Month-End processing

For May 2013 month-end a new process will be run which will address date issues for documents remaining in approvals. Since we went live with Banner Finance, any transaction that had a transaction date of the current month which remained in approvals when month-end ran, had to go through a manual process to disapprove and then update the document.

  • Central office staff have gone in and disapproved any documents that were not yet approved and which had a transaction date of the month that was being closed.
  • The user would then have to go to the appropriate Banner form and manually alter the transaction date to be in the new month.
  • Then the user would complete the document so that it could then go back into approvals.
  • Any approvals that had previously been applied had to be applied again so that the transaction could be posted.

As of May 2013 month end, a process will be taking care of this for you. This process will be run as part of the month-end close processing and it will update the transaction date on any item that is complete but not yet fully approved and posted. So for May - any document in approvals as of tonight, May 31st, will have its transaction date changed to June 1, 2013. It will remain in approvals and the user will not need to take any additional action beyond completing the required approvals.

For this month, May 2013, - it will occur on Saturday, June 1st in the morning. So by the time you come to work on Monday, June 3rd, there should be no transactions that have been rejected for a date issue awaiting your attention and re-approvals. The process will be run on the last day of each month as part of the month-end closing processes for all other month ends.

This will also be very helpful for those involved in eInvoicing. eInvoices are processing based on the date of receipt - so often activity that occurred on the last day or so of each month continually required user intervention. As of this month-end - that will no longer be the case!

Other impacts of this process

As the date issues will be addressed by this date process. As of July 2013 month end the next month, August 2013, will no longer be opened early for processing. The primary reason for this occurring has been related to an attempt to minimize the additional work this imposed on staff due to the date issues. This new process will take care of it for you, making the practice no longer necessary.

  • July will close on July 31st and August will be opened for processing on August 1st,
  • August will close on August 31st and September will be opened for processing on September 1st, etc.

Year end is of course an exception to this. Only invoice transactions will be "re-dated" for processing on June 30th. Again, this has historically been managed manually between central office staff disapproving the document and the users having to update the dates since all the POs would have been rolled into the new year as of 6/30. However, having a date of 6/30 on a journal voucher transaction on 6/30 is not necessarily wrong - it could be quite properly be a 13th month entry. Also, no documents will be "re-dated" when 13th month is closed. User transactions will not generally be an issue at this time so it should be unnecessary to make date changes in an automated manner.

 


  • FY 2013 Open Service Provider/Independent Contractor Agreement Purchase Orders to be closed

FIS Steering requested a list of all Service Provider/Independent Contractor Agreement Purchase Orders that will be closed on 6/30 regardless of dollar value. This list has been prepared by responsible area and is available online at:

http://finadmin.usnh.edu/Finance_FYI/CurrentYearEndItems/Pages/2013OpenServProvAgreements.aspx

If you have any questions or concerns, then please contact your campus purchasing office.


  • June 2013 is now Open

The month of June is now open in Banner Finance. If you are entering documents that are not expected to be completed and approved before the end of the day on May 31, then please enter them with June dates. This will reduce the number of documents that will need to be disapproved and re-entered with new dates.


  • FY 13-14 Old Year New Year Documents are available

The FY 13-14 Old-Year/New-Year and Important Dates documents have been updated, reviewed and published. It is available from several locations on the Financial Services web site.

http://www.finadmin.usnh.edu/oyny/13-14_oy-ny.pdf http://www.finadmin.usnh.edu/oyny/Important_dates_for_FY13-14.pdf
  • AP and Student Check Run Schedules for Week of Memorial Day (May 27, 2013)

The check and ACH schedules for the Holiday week of Memorial Day will be adjusted as follows to facilitate the deliverance of payments in a timely manner. Keep in mind that the transactions and document entry schedules maybe impacted.

Week of Memorial Day May 27th - 31st, 2013

Accounts Payable

Tuesday, May 28th

  • AP ACH (moved from Monday)
  • AP Checks (moved from Monday)

Thursday, May 28th

  • AP ACH (Normal)
  • AP Check (Normal)

Student Rebates

Tuesday, May 28th

  • PSU Student ACH (pushed back from Monday)

Wednesday, May 29th

  • UNH student ACH (pushed back from Tuesday)
  • UNH student checks (pushed back from Tuesday)
  • GSC student checks (pushed back from Tuesday)
  • PSU Student ACH (normal)

Thursday, May 30th

  • PSU Student checks (normal)
  • PSU Student ACH (normal)
  • UNH student ACH (normal)

If you have any questions or concerns please contact USNH Accounts Payable at 862-1474 or via email at Accounts.Payable@USNH.EDU

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Last Modified: 5/31/2013 4:13 PM
Last Published: