July 2013

Archived data from prior periods is available in the FYI Archive.

Highlights


Details

  • Change to USNH Travel Policy for items covered by IRS Meals & Incidental Expense per diem

Effective immediately, USNH employees reimbursed via the Federal meals and incidental expense per diem rate will no longer be able to claim tips. The Fringe Benefit Guide for Governmental Entities, recently released by IRS provides Federal, State and Local Government offices with guidance on Federal Tax rules related to business expenses and employee business travel. The guide provides clarification about the types of items covered under the IRS Federal Meals & Incidental Expense (M&IE) per diem rate. The M&IE per diem rate includes the following items: meals, tips (porters, baggage carriers, bellhops, hotel maids, food, etc.) and luggage-handling services. These tips are not be permitted as a separate business expense reimbursement when an employee receives a travel reimbursement via Federal M&IE rate.

The use of the M&IE per diem method for reimbursement means that the IRS substantiation requirement of a receipt for the listed items is met without an actual receipt. However the other substantiation components continue to be required, including date/time, place, and business purpose.

We have reviewed our travel policy and have made the necessary clarification for the tips included in IRS Federal M&IE per diem rate to the appropriate Travel policy sections:

Please distribute this important change to your employees who travel.

  • Welcome to Fiscal Year 2014

The general ledger and encumbrances were rolled on Sunday, June 30 and should also appear in the MR data from last night's refresh. All balances have been brought forward into FY 2014 and dual year processing is in effect. Please see the Old Year/New Year document for appropriate processing of activity. All old year activity should be processed into the system by Friday, July 12. Thirteenth month will be closed on Tuesday, July 16 at which time the remaining grant budgets will be rolled into FY 2014. If you have any questions regarding Old Year/New Year processing, please see the Old Year/New Year document. If that does not resolve your questions, please see the "For Assistance" section for the appropriate contact persons at each of the campuses.

Thanks and have a great New Year!

  • AP and Student Check Run Schedules for Week of July 1, 2013

The check and ACH schedules for the Holiday week of Independence Day will be adjusted as follows to facilitate the deliverance of payments in a timely manner. Keep in mind that the transactions and document entry schedules maybe impacted.

Week of July 1 - 5, 2013

Accounts Payable

Monday, July 1st

  • AP ACH @ 8 AM (normal)
  • AP Checks @ 8 AM (normal)

Wednesday, July 3rd @ 11:00 AM

  • AP ACH (moved from Thursday)
  • AP Checks (moved from Thursday)

Student Rebates

Monday, July 1st

  • PSU Student ACH (normal)

Tuesday, July 2nd

  • UNH student ACH (normal)
  • UNH student checks (normal)
  • GSC student checks (normal)

Wednesday, July 3rd

  • PSU Student ACH (normal)
  • PSU Student checks (moved up from Thursday)
  • UNH student ACH (moved up from Thursday)
If you have any questions or concerns please contact USNH Accounts Payable at 862-1474 or via email at accounts.payable@usnh.edu.

 


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Last Modified: 11/4/2013 6:59 PM
Last Published: