Archived data from prior periods is available in the FYI Archive.

Highlights


Details

  • FY 2014 Open Service Provider/Independent contractor Agreement Purchase Orders

FIS Steering requested a list of all Service Provider/Independent Contractor Agreement Purchase Orders that will be closed on 6/30 regardless of dollar value. This list has been prepared by responsible area and is available online at:

http://finadmin.usnh.edu/Finance_FYI/CurrentYearEndItems/Pages/2014OpenServProvAgreements.aspx

If you have any questions or concerns, then please contact your campus purchasing office.

  • FY 2014 - 2015 Old Year/New Year Documents are now available

The full document updated for the current year is available at FY14-15 OY-NY Document

And the Important Dates list is available at FY14-15 Important Dates List

If you have any questions or concerns please contact USNH Accounting Services or your campus finance area.

  • Changes to the AP and Payroll Check Run Schedules due to Memorial Day

The AP & Payroll schedules for checks, ACH and deadlines for the Holiday week of Memorial Day will be adjusted as follows to facilitate the deliverance of payments in a timely manner. Keep in mind that the transactions and document entry schedules maybe impacted.

Week of Memorial Day May 26th - May 30th, 2014

PAYROLL (2014-B2-11)

Due to the System wide holiday on Monday, May 26th there are early payroll deadlines for the 2014-B2-11 (work period dates May 10th - May 23rd, 2014 with a payment date of May 30, 2014.

Friday, May 23rd

  • 10:45 AM - EPAF Deadline
  • 11:00 AM - PDADEDN Entry Deadline
  • 2:30 PM - WTE Employee Submission Deadline
  • 2:30 PM - PHATIME Deadline
  • 9:00 PM - WTE Approver Deadline

Tuesday, May 27th

  • 10:00 AM - 3rd Party Feeds Deadline

For a complete list of HR and Payroll deadlines you should refer to: http://finadmin.usnh.edu/Disbursements/Payroll/Documents/2014HRPayrolldeadlines.pdf

If you have any questions or concerns please contact USNH Payroll at 862-1400 or via email at payroll@usnh.edu.

ACCOUNTS PAYABLE

Tuesday, May 27th

  • 8:00 AM - AP ACH (rescheduled from Monday, May 26th)
  • 8:00 AM - AP Checks (rescheduled from Monday, May 26th)

Thursday, May 29th

  • 1:00 PM - AP ACH @ 1 PM (normal)
  • 1:00 PM - AP Checks @ 1 PM (normal)

STUDENT REBATES

Tuesday, May 27th

  • PSU Student ACH (rescheduled from Monday, May 26th)

Wednesday, May 28th

  • UNH student ACH (rescheduled from Tuesday, May 27th)
  • UNH student checks (rescheduled from Tuesday, May 27th)
  • GSC student checks (rescheduled from Tuesday, May 27th)
  • PSU Student ACH (normal)

Thursday, May 29th

  • PSU Student checks (normal)
  • PSU Student ACH (normal)
  • UNH student ACH (normal)

If you have any questions or concerns please contact USNH Accounts Payable at 862-1474 or via email at accounts.payable@usnh.edu.

  • The afternoon of May 15, 2014 Purchasing and Contract Services will be closing

Thursday, May 15, 2014 between 1:45 and 4:15 pm, - Purchasing and Contract Services will be closing so that our staffs can attend a USNH Financial Services meeting.

Please share this notice with anyone in your unit who needs to know about the change in our normal hours so they are not inconvenienced.

If you have any questions please contact purchasing@usnh.edu.

  • Banner printing will be unavailable Friday, May 16 from 10 AM - 2 PM

Grant Billing and Purchase Order/Change Order printing will be unavailable Friday, May 16 from 10 AM - 2 PM due to a system upgrade. No other services will be impacted during this timeframe. If you have any questions, then please send email to Banner.Finance.Production@usnh.edu.

  • The afternoon of May 15, 2014 Disbursements and FAST will be closing

Thursday, May 15, 2014 between 1:45 and 4:15 pm, - Disbursement Services (Payroll, AP, and Travel) and FAST will be closing so that our staffs can attend a USNH Financial Services meeting.

Due to the closing, the AP check run will run at 10:30 am instead of 1:00 pm. It is important for you to make sure that Banner Invoices are approved/completed prior to 10:30 am if the payment is necessary or expected to be paid with the Thursday AP run.

Please share this notice with anyone in your unit who needs to know about the change in our normal hours so they are not inconvenienced.

If you have any questions please contact Disbursements at 2-1474 or via email at Banner.Finance.Production@usnh.edu

  • New Requirement for Purchasing Card Applications

The Office of Foreign Assets Control of the US Department of the Treasury mandated earlier this year that all commercial cardholders provide their home address and country of citizenship when submitting a request for a new purchasing card. This information will allow financial institutions to complete due diligence on all of their customers to ensure no economic sanctions are being violated.

JP Morgan Chase began requiring the University System of New Hampshire to obtain and submit this information as of 3/24/2014.

As of the week of May 5, 2014, the purchasing card application has been updated to allow space for this newly required information. Without this information a purchasing card cannot be ordered.

Please note that all policies regarding Purchasing Cards are maintained at USNH Policy & Procedures, Chapter 9

If you have any questions, please contact Francine Ndayisaba, USNH Corporate Accounting Manager at USNH Controller's Office; Phone: 2-3127 - email: Francine.Ndayisaba@usnh.edu .

  • Temporary Process Change for Student Vendor Codes

Effective on 4/28/2014, Purchasing no longer has any access to look up student social security #'s (SSN). This is related to the changes in the Common ID tool access related to the Identity Management Project.

In order to meet vendor code requests between now and the end of the academic year, we are implementing the following temporary procedure:

  • Requests for student vendor codes should include a social security #.
    REMINDER: Social security numbers should be faxed to the UNH/USNH Purchasing Office at 603-862-3390 (Attention: Vendor Request).
  • If the SSN is not available, the vendor code will be created by Purchasing and put on hold. You will be able to enter invoice documents, but will need to request an override from Accounts Payable with a copy to Jay Lamoureux for review.

We are working on a long-term solution to address the effect of this change and will communicate that as soon as possible.

If you have any questions, please contact your campus Purchasing office.

Reminder:

  • Change in mileage reimbursement rate

IRS STANDARD MILEAGE RATE for Business Travel will change on 1/1/2014

IRS has announced that 2014 Standard Mileage Rate for business travel will decrease by half a cent to 56.0 cents per mile on January 1, 2014.

The USNH mileage reimbursement rate for the business travel for those using a personal vehicle in the U.S. will also decrease to 56.0 cents per mile driven (IRS Notice 2013-80, released 12/6/2013).

Note: In the event that a Campus sets a different mileage reimbursement rate than the USNH rate, the Campus Financial Services Office will communicate directly with their travelers.

 

 

 

 

 

The USNH Personal Reimbursement Form will be updated to reflect the 56.0 cent mileage rate effective 1/1/2014. The form can be found at USNH Personal Reimbursement Forms Reimbursement of mileage prior to this date will be paid at the rate in effect at the date of travel. These rates can be found on the USNH Financial Services. Mileage Rates Web Site.

If you have any questions, please contact USNH Accounts Payable via email at USNH Accounts Payable or via phone at (603-862-1474)


Last Modified: 6/26/2014 4:44 PM
Last Published: