University System of New Hampshire
Financial and Administrative Procedures
NONREIMBURSABLE TRAVEL EXPENSES
Procedure 7-014
Issued By: Controller
Issued Date: 02/01/98
The following items are generally not reimbursable. Note: This list is not all-inclusive.
- Alcoholic beverages
- Portion of per diem for conference meals paid as part of registration fee
(see Procedure 7-007, Travel Meals)
- Movie rentals, theater tickets, newspapers, magazines, prescriptions, over-the-counter drugs, etc.
- Insurance on rental automobiles for USNH employees (see Procedure 7-011, Insurance on Rental Automobiles)
- Trip/Flight insurance
- Parking tickets and fines for traffic violations
- Personal expenses
- Personal portion of airfare while on USNH business
- Personal-use portion of a car rented for USNH business
- Repairs or towing of personal vehicles used for USNH business. These costs are included in the mileage reimbursement rate
- Expenses incurred by spouses, partners and families or rate increases
occasioned by presence of spouses, partners and families (see Procedure 8 - 007, Business Expenditures, Spousal Expenses )
- Laundry service for trips of five days or less
- Personal aircraft usage
- Extra baggage charges for personal items, such as golf clubs, skis, etc.
- Childcare or pet care costs
- Loss or theft of cash advance money or airline tickets
- Locksmith charges
- Lost baggage, luggage, and briefcases
- Souvenirs and personal gifts
- Health club fees
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Any and all printed copies of this material are dated as of the print date. Please make certain
to review the material on-line prior to placing reliance on a dated printed version.