University System of New Hampshire
Financial and Administrative Procedures

CHANGING LIMITS OR OPTIONS
Procedure 9-106
Issued By: Campus Purchasing Departments
Issued Date: 04/15/97

Changes in Limits

Any changes required to the limits or other items associated with the card will be referred to you by the cardholder. You will forward all corrections to your Campus Card Administrator. Limit changes must also be communicated to the bank and changed in their database, therefore, please allow 5 to 7 banking days for these changes to take place. All other changes should be enabled within 24 to 48 hours of receipt by the Campus Card Administrator.



These are the steps which should be followed to accomplish changes:

  1. The account manager will be able to generate a Purchasing Card User Form (PUF) via an on-line utility, or, the form can be requested through the Campus Card Administrator.

  2. Upon receipt of the form, the account manager will complete ONLY the sections of the document that are changing by supplying the information in ink (not black) on the blank line following the "@" next to the field name. The form must be signed by the account manager in order for the Campus Card Administrator to accept the changes.

  3. The completed form must be forwarded to the Campus Card Administrator.

  4. The Campus Card Administrator will update the cardholder's profile within the PCARD database. If the changes affect the bank's data, the Campus Card Administrator will forward the new information to the bank.

  5. Changes to USNH maintained data will occur within 24-48 hours following receipt of the form by the Campus Card Administrator.

  6. Changes to the transaction limits (number of transactions per day or cycle, dollar limits per transactions or cycle), Merchant Category code or SIC code groupings which are maintained by the bank will be handled within 5 to 7 banking days of receipt of the request by the bank.

    The official version of this information will only be maintained in an on-line web format.
    Any and all printed copies of this material are dated as of the print date. Please make certain
    to review the material on-line prior to placing reliance on a dated printed version.