University System of New Hampshire
Financial and Administrative Procedures

WHAT CAN CONVENIENCE CHECKS BE USED FOR?
Procedure 9-117
Issued By: Campus Purchasing Departments
Issued: 01/24/01

Convenience Checks can be used for reimbursements or purchases for amounts up to $1,000 or the checkbook holder's per transaction limit. Listed below are the types of expenses for which Convenience Checks can be used. When in doubt about any expense that can or cannot be purchased with a convenience check, contact the Director of Purchasing or the Manager of Disbursement Services.

1. Business expenditures for which you might have used Petty Cash or an Imprest Checking Account. Acceptable items include:
   • Local retail purchases
   • Meeting expenses
   • Business meals
   • Local transportation expenses (i.e., day trips)
   • Books
   • Subscriptions
   • Postage
   • Misc. employee reimbursements (non-travel)
   
   
2. Purchases from vendors who do not accept credit cards. Acceptable items include:
• Conference and registration rees
• Library acquisitions
• Maintenance & repairs
• Membership dues & fees
• Subscriptions
• Postage
• Printing & copying
• Supplies

• To pay or reimburse for overnight travel expenses.
• To make personal loans, advances or IOU's.
• To pay employees or non-employees compensation for services rendered (including honoraria or other stipends).
• To pay moving expenses.
• To buy hazardous materials or controlled substances.
• To pay for an expense that is personal or otherwise not allowable according to current USNH/campus policy, or departmental procedure or practice.