INTRODUCTION
Procedure 9-201
Issued By: Campus Purchasing Departments
Issued: 04/15/97
Welcome to the University System of New Hampshire's Purchasing Card program. The purpose of the Purchasing Card program is to establish a more efficient, cost-effective method of making small dollar purchases of non-personnel services goods and expenses. The program will reduce the time between identifying a need and delivery of the goods. Under this program, the cardholder has direct contact with the supplier in placing orders.
The Purchasing Card should not be confused with the American Express Corporate Card used by many faculty and staff for expenses associated with travel. With the American Express Card, charges are the liability of the cardholder, whereas with the Purchasing Card, the liability belongs to USNH. In addition, all travel and related charges are specifically excluded from the Purchasing Card. The Purchasing Card is similar to a standard credit card. However, the University System of New Hampshire is liable for all charges.
The Purchasing Card is issued in the cardholder's name. The Cardholder is responsible for the security of the card and for all transactions made against the card.
This program was created with the help of many from the USNH community, it has been designed to meet your needs and those of USNH and its member institutions. Your feedback and input are necessary ingredients to the success of this program.
In the front of this guide you will find a Comment/Suggestion Form. As you begin to work with this guide, attend the training session, and ultimately start using your Purchasing Card, we ask that you note ideas for improvements, any confusing keywords or other suggestions which you feel would improve this program. You may forward your ideas at any time to your Campus Card Administrator.