University System of New Hampshire
Financial and Administrative Procedures

ROLE AND RESPONSIBILITIES
Procedure 9-202
Issued By: Campus Purchasing Departments
Issued: 04/15/97

This Purchasing Card program is intended to streamline your small dollar purchases and empower, you, the end-user. Your full cooperation is necessary to make this program a success.

As a cardholder, you are acting as an agent of the University System and its member institutions for activity specifically related to this Purchasing Card. You agree to adhere to all System and institutional policies and procedures and to use the Purchasing Card in compliance with the information set forth in this Cardholder’s Guide.

This card is the property of the department, institution and USNH. Upon transfer to another department, termination/separation or request from your supervisor or your Campus Card Administrator, the cardholder must surrender the card.

As a cardholder you are responsible for:

• attending cardholder training session
  
  
• activating the card with the bank
  
  
• protecting the card
  
  
• reporting a lost or stolen card immediately (Procedure 9-210, Lost or Stolen Cards)
  
  
• compliance with “What can we use the card for” (Allowable purchases, limits, etc.) (Procedure 9-204, What can I use the card for?)
  
  
• providing documentation to your account manager (Procedure 9-208, Documentation and Record Retention)
  
  
• reviewing transactions on your monthly statement or on-line in HUM
  
  
• assisting in resolution of problems (Procedure 9-209, Disputed Purchases)
  
  
• staying within your limits (Procedure 9-207, How to Make a Purchase and Glossary)
  
  
• turning in your card to your account manager upon transfer or termination/separation
  
  
• asking questions and providing feedback on the program. (See Comment/Suggestion Form.)
  
  

Consequences of misuse may include the possible loss of your card and/or payment to the institution for unauthorized purchases.

Fraudulent use of the card may result in disciplinary action up to and including termination of employment.