University System of New Hampshire
Financial and Administrative Procedures

HOW TO MAKE A PURCHASE
Procedure 9-207

Issued By: Campus Purchasing Departments
Issued: 04/15/97


You, the cardholder, are the only person authorized to make purchases using your card. You retain ultimate responsibility for all purchases made against your card including an awareness of budget availability. Misuse may result in disciplinary action including, but not limited to, revocation of your card; fraudulent use may result in disciplinary action up to termination of employment.

The limits for each Purchasing Card are set by your account manager and/or your business manager. The maximum dollar amount per single transaction is currently limited to $1,000 for most users.

All suppliers electronically authorize your purchases. If your card is denied, contact your account manager who will notify your Campus Card Administrator. Some of the reasons for denial may be:

If a supplier is requesting your business address as verification of your account with the bank, the following addresses should be given to the supplier:

    UNH, USNH, CLL University of New Hampshire
    11 Brook Way
    Durham, NH 03824-3509
    KSC Keene State College
    229 Main Street
    Keene, NH 03431-1603
    PSC Plymouth State College
    17 High Street
    Plymouth, NH 03264-1595

Please make certain the supplier knows not to invoice the institution for these charges. An invoice may cause the charges to be duplicated inadvertently.

Prior to making your purchase:

The following are various purchasing methods you may choose to use:




Please ensure that other people do not overhear this information as they could then charge items to your card.



Regardless of the method you choose to use to actually
make the purchase, the final step remains the same.


The official version of this information will only be maintained in an on-line web format.
Any and all printed copies of this material are dated as of the print date. Please make certain
to review the material on-line prior to placing reliance on a dated printed version.