Form:                                                  Fabrication Project Report Forms– USNH 11 – 022A & B

Obtain Blank Forms From:              Form_11_022A Fab Project Initiation Rpt Form            

Form_11_022B Fab Project Completion Rpt Form
Form_11_022F Fab Project Completion Rpt Form
or call Property Control (862-3645)

Forward Completed Forms To:       USNH Financial Services
Property Control
Elizabeth DeMerritt House

Preparation of Fabrication Project Report USNH 11-022F

1.      Purpose of Form USH 11-022A:  These forms serve two purposes; documenting the beginning of an equipment fabrication project and documenting its subsequent completion.  Departments constructing equipment must complete and submit form USNH 11-022A to Property Control at the beginning of the project and submit form USNH 11-022B at the completion of the item.

2.      Prior to beginning a fabricated project fill out form USNH 11-022A and submit to USNH Property Control.  Include the following:

·         Project Name:  The name of the grant award.

·         Grant Code:  The Banner Grant number.

·         Project Director:  The person who is named as project director on the grant or contract used to support the project.

·         Department:  The department responsible for the project.

·         Funding Source:  The Banner fund/org the purchases of components will occur from

·         Project Name:  The name of the item being fabricated. This name should match the name used on all purchase orders for the project as noted in Procedure 11 – 022 – Fabricated Equipment, section B.1.b..

·         Fabricated Item Description:  This should be a general description of the item being built.  It may or may not be the same as the project name.

·         Project Begin Date:  Date fabrication project began.

·         Project End Date:  Expected completion date of fabrication project.

·         Contact Person:  The person to contact with questions relating to the accounting of the fabricated project.  (a BSC contact, for example)

·         Phone #:  Phone number of contact or responsible person

3.      When the fabricated project has been completed, update the second half of the form.  Be sure that both the top and bottom sections of the form have been completed and send a copy to Property Control.

·         Total Cost:  Total of all payments made for the components used in the fabricated project.

·         Funding Source:  If more than one Banner fund/org is used list the Banner fund/orgs here.

·         Amount:  Total amount for each Banner fund/org.  Note: the total of all amounts reported here must equal the total recorded above and the amounts expended for the equipment.

·         Location of Completed Fabricated Item:  Indicate campus, building name and room number.  If the item is located off campus, please indicate where it is physically located.

·         Completion Date:  The date the item was actually completed.

·         Responsible Person:  The name of the person who is responsible for the use and location of the equipment.