Form:                                                  Off-Campus Location Form USNH 11-023F

Obtain Blank Forms From:              Form_11_023F_OffCampusLocForm
or call Property Control (862-3645)

Forward Completed Forms To:       USNH Financial Services
Property Control
Elizabeth DeMerritt House

Preparation of Off-Campus Location Form – USNH 11-023F

1.      Purpose of Form USH 11-023F:  To provide information on items which are off-site or otherwise unavailable for USNH Property Control staff to affix the tag.  The Off-Campus Location Form (OCL) USNH 11-023F is used whenever a piece of equipment is located at a site off campus and/or whenever USNH Property Control is unable to physically tag/barcode a piece of equipment themselves.  The OCL form is sent to the responsible person/contact/user of the item and they are then charged with the responsibility of physically attaching the property tag to the equipment.  They will then complete the form by filling in or changing any missing or incorrect information and, after signing it, return it to USNH Property Control.

2.      Instructions for Completion of Off-Campus Location Form – USNH 11-023F

USNH Property Control will complete the following items:

·         Permanent tag (P-Tag):   The P-tag is the permanent fixed asset number assigned by Banner (formally FATX in Hum) which is unique for each piece of equipment at USNH.  This information is the most effective means for identifying the item in the Banner Fixed Asset sytem.

·         Date:  The date USNH Property Control filled out and sent the OCL form.

·         Invoice #:  The Banner Invoice number which the piece of equipment was acquired.

·         Invoice Date:  The vendor invoice date.

·         Cost:  Invoice amount.

·         Vendor:  The name of the vendor this piece of equipment was acquired from.

The form is then sent to Departments/BSCs for completing the following:

·         Manufacturer:  The name of the company or organization which produced the equipment.

·         Model#:  The manufacturer’s model number.

·         Serial #:  The unique identification number which manufactures often assign to each piece of equipment.  This can usually be found of the piece of property.

·         Description:  A general description of the asset.

·         Location:  The location name and address where the piece of equipment is located.

·         Responsible Person:  The person who is to be contacted with questions regarding the equipment.

·         Last 4 digits of ID:  The last 4 digits of the Custodian’s SSN.

·         Department:  The name of the department whose inventory this piece of equipment is listed on.

·         Banner Org:  The Banner org associated with the department.

·         USNH Barcode #:  The tag/barcode number that is physically attached to the piece of equipment.