University System of New Hampshire
Financial and Administrative Procedures

WHAT'S NEW
Revised Date:

New in the USNH Financial and Administrative Procedures Manual:

Item	Short Description	Date Updated/Effective
Procedure 08 - xxx: Cell Phones and Other Wireless Communications Equipment	This procedure has been posted to the Draft section of the USNH Financial and Administrative Procedures Manual at the Table of Contents for Draft Policies. It will be available for review by the USNH community through May 27, 2008. Please contact Ken Cody with your questions, concerns and comments.	5/05/08
Procedure 07 - 013: Miscellaneous Reimbursable Travel Expenses	Section A.11., Changed policy to accommodate the common practice of tipping 15 to 20% for meals.	4/07/08
Procedure 07 - 007: Travel Meals	Section A.2. & C.3., Changed policy to accommodate the common practice of tipping 15 to 20% for meals.	4/07/08
Procedure 08 - 009: Business Expenditures	Section E., Changed policy to accommodate the common practice of tipping 15 to 20% for meals.	4/07/08
Procedure 11 - 010: Maintaining a Property Control System USNH 11-010F: Equipment Location Form Procedure 11 - 020: Acquisition of Equipment Procedure 11 - 020P: Preparation of Furnished Equipment Form USNH 11-020F USNH Form 11-020F: Externally Furnished Equipment Procedure 11 - 021: Screening For Existing Equipment Procedure 11 - 022: Fabricated Equipment Procedure 11 - 022P: Preparation of Fabrication Project Report Form USNH 11-022F Form USNH 11-022A : Fabrication Project Initiation Report Form USNH 11-022B: Fabrication Project Completion Report Form USNH 11-022F: Fabrication Project Initiation Report Procedure 11 - 023: Tagging/Bar-Coding of Equipment Procedure 11 - 023P: Preparation of Off-Campus Location Form (OCL) USNH 11-023F Form USNH 11-023F: Off-Campus Location Form (OCL) Procedure 11 - 030: Disposal of Surplus Property Procedure 11 - 040: Inventory of Equipment	These procedures have been finalized and moved to Chapter 11 in the USNH Financial & Administrative Procedures Manual. Contact Carol Sendak with any questions or concerns.	10/09/06
Procedure 07 - 007: Travel Meals	Section A.1., added line g. which states that no receipts are required for meal reimbursement up to the amount of per diem.	7/05/06
Procedure 08 - 100: Employee Transition Allowance	This procedure has been renumbered to Procedure 08-010. Also the Optional USNH Transition Allowance Promissory Note is now linked to the policy for use by those departments that want their employees to earn their allowance ratably over the first 6 months of employment.Contact Carol Sendak with any questions or concerns.	6/23/06
Procedure 08 - 100: Employee Transition Allowance	This procedure has been finalized and moved to Chapter 8 in the USNH Financial & Administrative Procedures Manual. Contact Carol Sendak with any questions or concerns.	6/01/06
Procedure 08 - 100: Employee Transition Allowance	The review period for this procedure in draft has been extended to May 31, 2006 as a refult of additional feedback from USNH departments and campuses. Please contact Carol Sendak or Ken Cody with your questions, concerns and comments.	5/17/06
Procedure 08 - 100: Employee Transition Allowance	The review period for this procedure in draft has been extended to May 31, 2006. Please contact Carol Sendak or Ken Cody with your questions, concerns and comments.	4/20/06
Procedure 08 - 100: Employee Transition Allowance	This procedure has been posted to the Draft section of the on-line version of the USNH Financial and Administrative Procedures Manual at Table of Contents for Draft Policies,. It will be available for the next 25 days for review by the USNH community. Please contact Carol Sendak or Ken Cody with your questions, concerns and comments.	3/30/06
Procedure 07 - 001: Introduction to Travel Procedure 07 - 005: Air Travel, Domestic and Foreign	Moved the policy Requirements for Receipts for business expenditures from Procedure 07-005 to Procedure 07-001, Section G. REQUIREMENTS FOR RECEIPTS.	11/04/05
Procedure 08 - 001: Per Diem Rates, Domestic and Foreign	Added Section F. Requirements for Receipts.	11/04/05
Procedure 07 - 008: Per Diem Rates, Domestic and Foreign	Procedure revised to reflect increase in per diem rates.	10/01/05
Procedure 11 - 020: Acquisition of Equipment Procedure 11 - 022: Fabricating Equipment Procedure 11 - 030: Disposal of Surplus Property Procedure 11 - 031: Preparation of Surplus Property Request Form	These procedures have been updated as USNH has raised the equipment capitalization threshold for FY06 purchases from $3,000 to $5,000 effective immediately.	07/13/05
Procedure 07 - 013: Miscellaneous Reimbursable Travel Expenses	This procedure has been updated to note that drivers of USNH vehicles with a U plate are exempt from paying tolls in NH.	04/01/05
UNSH, UNH, CLL, & UNHM Contact Listing	Purchasing Contact Listing has been revised.	02/01/05
Procedure 08 - 100: Employee Transition Allowance	This procedure has been posted to the Draft section of the on-line version of the USNH Financial and Administrative Procedures Manual at Table of Contents for Draft Policies,. It will be available for the next 30 days for review by the USNH community. Please contact Carol Sendak in the Controller's Office at 862-1721 with your questions, concerns and comments.	7/06/04
Procedure 08 - 008: Awards, Gifts, and Prizes	This procedure has been updated to reflect the increase in allowable nontaxable gifts from $50 to $75.	04/05/04
Procedure 04 - 001: Petty Cash Funds	This procedure has been updated to establish guidelines for disbursing petty cash funds for employees receiving cash advance payments.	02/17/03
Procedure 04 - 001: Petty Cash Funds Procedure 04 - 002: Imprest Checking Accounts Procedure 04 - 003: Change Funds Procedure 04 - 004: Preparation of Cash Fund Request Procedure 04 - 005: Preparation of Petty Cash Voucher	These procedures have been updated to change the authorization requirements in the USNH petty cash policies to a lower level of approval.	08/01/01
Procedure 08 - 008: Awards, Gifts and Prizes Procedure 08 - 009: Meals and Entertainment	These procedures have been finalized and moved to Chapter 8 in the USNH Financial & Administrative Procedures Manual. Contact Carol Sendak with any questions or concerns.	3/20/01
Procedure 06 - 010: Requisisiton Form	Changed the dollar value from $999.99 to less than $3,000; clarified the purpose of a RX; included reference about Pcards.	1/30/01
Procedure 06 - 015: Purchasing Guidelines for PDs	Clarified the dollar limit for Pd's; removed restrictions that are not applicable; added a link to the USNH Contracts List. Contact with any questions.	1/30/01
Procedure 06 - 017: Guidelines for Departmental PVs	All sections were updated to relfect current procedures.	1/30/01
Procedure 06 - 018: Personal Reimbursements	Added links to related procedures.	1/30/01
Procedure 06 - 020: Creating or Changing a Vendor Code	All sections were updated to reflect current procedures.	1/30/01
Procedure 06 - 031: Blanket Purchase Orders	Removed reference to "R" codes, changed equipment dollar threshold to meet current policy, added links to the USNH Contracts List.	1/30/01
Procedure 06 - 034: Maintenance and Service Agreements	Removed reference to "R" code.	1/30/01
Appendix D Order Category Codes	Redesigned the page for easier readability, removed references to "M" codes, added links to Procedure 6-31 and 6-34 where applicable, inserted new codes and boiler plate text if applicable.	1/30/01
Procedure 08 - 008: Awards, Gifts and Prizes Procedure 08 - 009: Meals and Entertainment	These procedures have been posted to the Draft section of the on-line version of the USNH Financial and Administrative Procedures Manual at Table of Contents for Draft Policies,. They will be available for the next 30 days for review by the USNH community. Please contact Carol Sendak in the Controller's Office at 862-1721 with your questions and comments.	1/25/01
Procedure 09 - 115: Introduction to Purchasing Card Convenience Check Program Procedure 09 - 116: How Do Convenience Checks Work? Procedure 09 - 117: What Can Convenience Checks Be Used For? Procedure 08 - 118: Obtaining A Convenience Checkbook Procedure 09 - 119: Documentation Reconciliation and Record Retention Procedure 09 - 120: Lost or Stolen Checks	These procedures have been finalized and moved to Chapter 9 in the procedures manual.	1/25/01
Procedure 07 - 005: Air Travel, Domestic and Foreign	Updated to allow for tips of approximately 15% to taxi drivers while traveling.	1/4/01
Procedure 07 - 006: Lodging	Updated to allow for reasonable tips to chambermaids and bellhops while traveling.	1/4/01
Procedure 07 - 007: Meals	Added "approximately" in describing the amount of tip allowed for meals (i.e., approximatly 15%) while traveling and the actual expense method of meal reimbursement is chosen.	1/4/01
Procedure 07 - 013: Miscellaneous Reimbursable Travel Expenses	Incorporates all of the above changes.	1/4/01
Procedure 04 - 008: Cash Advances (For Travel and Other Purposes)	Procedure revised to reflect the increase alloted for travel advances.	10/17/00
Procedure 06 - 018: Personal Reimbursements	Procedure revised to reflect the increase in personal reimbursements from petty cash funds.	10/17/00
Procedure 11 - 031: Preparation of Surplus Property Request Form	The cost threshhold of non-inventoried property that departments wish to have declared surplus has been changed.	10/17/00
Procedure 06 - 015: Purchasing Guidelines For PDs	The cost threshhold at which equipment orders cannot be processed on a PD document has been changed.	10/11/00
Procedure 11 - 022: Fabricating Equipment	Definition of fabricated equipment has been changed to reflect an increased cost basis and change in estimated life.	10/11/00
CIS Knowledge Base, USNH Object Codes : Goods and Services	The cost threshold at which items may be classified as supplies has been changed. Added the clarification that supplies includes gas for USNH-owned vehicles.	09/20/00
CIS Knowledge Base, USNH Object Codes : Travel	Added the clarification that gas for USNH-owned vehicles should not be charged to object codes 3120...3199.	09/20/00
Procedure 04 - 001: Petty Cash Funds Procedure 04 - 004: Preparation of Cash Fund Request Procedure 04 - 005: Preparation of Petty Cash Voucher Procedure 04 - 006: Preparation of Petty Cash Replenishment Request Procedure 04 - 004 Instructions: Instructions for Completion of the USNH Cash Fund Request - Form USNH-F44 Procedure 04 - 005 Instructions: Instructions for Completion of USNH Petty Cash Voucher - Form USNH-F45 Procedure 04 - 006 Instructions: Instructions for Completion of the Petty Cash Replenishment Request - Form USNH-F46	Procedures revised to reflect the increase in authorized transaction limits for petty cash and imprest cash. Also, the limit at which a petty cash fund may be established without approval of USNH Treasurer is increased.	08/17/00
Procedure 08 - 115: Leases and Rental Agreements	Revised procedure Section A.2., & Section B.2.	07/11/00
Procedure 23 - 019: Object Code Table (OBJT)	Revised to reference web location of CIS Knowledge Base USNH Object Codes.	07/01/00
Procedure 11 - 020: Acquisition of Equipment	Definition of equipment revised to reflect increased cost and decreased life. CIS Knowledge Base with the OBject Code Table has been changed to reflect changes in the definition of equipment.	07/01/00
Procedure 08 - 005: Cellular Telephones and Other Communication Devices	Rescinded procedure 6/13/00.	06/14/00
Procedure 08 - 002: Advertising	Revised procedure to provide clarification to Section B.	04/10/00
Procedure 08 - 001: Introduction to Business Expenditures Procedure 08 - 002: Advertising Procedure 08 - 003: Alcohol Procedure 08 - 004: Authorization for Certain Expenditures on Payment Vouchers Procedure 08 - 005: Cellular Telephones Procedure 08 - 006: Contributions - Charitable and Political Procedure 08 - 007: Spousal Expenses	These procedures have been finalized and moved to Chapter 8 in the procedures manual.	03/28/00
Procedure 07 - 117: How to Process a Travel Pre-Approval/Advance Procedure 07 - 118: Instructions for Completing the Travel Pre-Approval/Advance Form Procedure 07 - 119: How to Process a Simplified Travel Reimbursement Procedure 07 - 120: Instructions for Completing the Simplified Travel Reimbursement Form Procedure 07 - 121: Blank Travel Forms	These procedures and the related forms have been finalized and moved to Chapter 7 in the procedures manual.	12/01/99
Appendix G: LIST OF PREFERRED AND CONTRACTED SUPPLIERS	List of Preferred and Contracted Suppliers updated	06/16/99
Procedure 02 - 060: Unallowable Costs Procedure 02 - 065: Allocation of Centrally Funded Costs Procedure 02 - 070: Creating a New Service Center Procedure 02 - 071: Establishing a Service Center Billing Rate Procedure 02 - 072: Creating a New Recharge Center Procedure 02 - 073: Establishing a Recharge Center Rate	These procedures have been finalized and moved to Chapter 2 in the procedures manual.	05/10/99
Procedure 02 - 060: Unallowable Costs Procedure 02 - 065: Allocation of Centrally Funded Costs Procedure 02 - 070: Creating a New Service Center Procedure 02 - 071: Establishing a Service Center Billing Rate Procedure 02 - 072: Creating a New Recharge Center Procedure 02 - 073: Establishing a Recharge Center Rate	Finalized and moved to Chapter 2 in procedures. May 10, 1999 Draft procedures available for comment through November 25, 1998 have been added to the Draft area for review.	Updated 05/10/99 Draft posted 11/13/98
New Travel Forms	Finalized and moved to Chapter 7 in procedures. 12/01/99 New travel procedures have been added to the Draft area for review.	Updated 12/01/99 Draft posted 8/20/98
Procedure 9-109, Corrections	The entire procedure has been rewritten to reflect different operating procedures. Please review in detail.	4/2/98